Our client is a well-established private property business with a substantial residential and commercial property portfolio. Many of their properties are located in London’s City and West End, although the portfolio is spread across most areas of England, Scotland and Wales.
We’re working with them to source a Property Administrator for their Commercial Property Management department. Your role will be to assist with the day to day functions of the department and the function of the Property Management team. As their Property Administrator, you may be required to act as liaison between the Property Manager, Tenants and suppliers for properly related matters at the buildings.
Key responsibilities will include:
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Raising purchase orders for Property Managers for maintenance works
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Arranging access for maintenance works with Tenants and Contractors
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Setting up and maintaining a key press for the keys to the buildings, together with a signing in and out system
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Updating systems with relevant building access/site staff details etc.
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Uploading compliancy documents on to the Meridian database when required
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Assisting with the tendering of any works required to the buildings
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Writing letters to Tenants advising of any works taking place or non-compliance with their lease terms or as the Property Manager requires.
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Assist in the performance of all necessary functions to facilitate tenant “Move in” and “Move out” procedures.
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Arrange the termination of any supplier contracts, when a property is sold.
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General filing, including paper and electronic.
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If required, visit the properties to perform or assist in the performance of management duties.
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Generally to assist all functions in the Commercial Property Management Department.
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Send copies of Lift insurance reports to lift consultants and external managing agents and advise of any works required therein.
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Hold Quarterly meetings with the main suppliers to discuss performance
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Diary Management
This is an exciting role that would suit a bubbly and enthusiastic person, with excellent communication skills. The ideal candidate will be a capable administrator whose employment history reflects the experience associated with Property administrative functions. Said candidate must also be proficient in Microsoft Office, with strong emphasis on Word, Excel and Outlook. Previous knowledge of the Horizon Property Management system and the Meridian Health and Safety database would be a bonus.
The candidate must possess strong attention to detail; quick to learn new procedures and be able to juggle multiple job functions. A strong background in customer service and experience in coordinating and scheduling are essential. A good knowledge of building structures would be a bonus.
This position is paying a competitive salary of up to £27,000 depending on experience.
Contact: Zoe Southwell
www.blockrecruit.co.uk | 020 3900 0401 | zoe@blockrecruit.co.uk
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