Regional Facilities Manager (Hybrid Working) - Central London

£45,000 - £50,000 - Block Management
Ref: 1752 Date Posted: Thursday 21 Jul 2022
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Our client is a well-established private property business with a substantial residential and commercial property portfolio. Many of their properties are located in London’s City and West End, although the portfolio is spread across most areas of England, Scotland and Wales.
 
We’re working with them to source a Facilities Manager to join their team and service sites in London.
 
Your role will be to:  
 
  • To deliver an appropriate property and facilities service to the portfolio in accordance with best industry practice, the contract terms and statutory requirements.
  • To manage on-site building managers and staff in the delivery of the facilities management service.
  • To work as part of the Commercial Property Management team, working alongside both the accounting, letting team and legal team members.
  • To attend client, contractor and tenants meetings in connection with all aspects of the day to day property management role.
  • To undertake the facilities management role in connection with a number of multi-occupied properties, consisting of central London and West End office buildings, high street retail, industrial and mixed use properties, both in the London area and Nationwide.
  • To be responsible for the preparation of the service charge budgets – to be agreed in consultation with the Head of Department and the service charge accounts team.
  • To assist in the preparation of financial forecasts and annual maintenance expenditure.
  • To liaise with the accounts team on funding availability together with the managing of expenditure on a monthly basis.
  • To assist in streamlining invoices from contractors at all times.
  • To approve all invoices within the given authority limits.
  • Liaising with tenants on all matters, whether this relates to Landlord’s common areas or specific parts of the tenant’s accommodation.
  • To ensure the implementation of all necessary health and safety procedures.
  • To ensure compliance with Pearl & Coutts’ Health and Safety Policy.
  • To assist in special FM related projects from time to time, including major repairs/refurbishments.
  • To undertake all other functions that may be required to comply with our procedures and all duties required to perform our contractual obligation.
 
Requirements:
  • To have good experience of interpreting lease clauses, liabilities and obligations.
  • Experienced in the setting up of new management instructions, with particular regard to multi-occupied service charge properties, including apportioning service charge liabilities, reviewing and setting service charge budgets.
  • A good understanding of property management accounts functions, including credit control, dealing with general tenant service charge queries and enquiries.
  • A car driver would be preferable.
  • Preferably IOSH or NEBOSH Certificated.
  • Experienced in reading leases and legal documents and interpreting repairing and maintenance responsibilities and liabilities.
  • Capable of adopting a very hands on flexible and practical approach to property and Facilities Management.
  • Good experience in Property Management computer software, preferably Horizon.
  • To show ability to work within a team and to bring value to the team.
  • Good communication skills at all levels and able to present the company in a professional manner.
  • Experience with the Meridan Health and Safety Database would be preferable or similar systems.
 
 
 
Contact: Zoe Southwell
 www.blockrecruit.co.uk | 020 3900 0401 | zoe@blockrecruit.co.uk
 
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